Looking for fresh ideas to spark creativity? 🚀 The Inspiration Library is your go-to space for discovering and sharing innovative concepts that elevate learning, engagement, and collaboration. Whether you're exploring new strategies or contributing your own, this library fuels creativity at every level!
📌 Availability: On Both the App & the Portal
The Inspiration Library is accessible on both the app and the portal, allowing users to explore and share creative ideas from any device.
📌 Portal as the Default Reference: The portal serves as the primary reference for accessing and managing the Inspiration Library in this guide.
📌 Differences Between App & Portal: Any differences in functionality or display between the app and portal will be clearly illustrated and explained to ensure a seamless user experience.
📖 Table of Contents
Navigate and explore creative ideas within the Inspiration Library.
Learn who has permission to view and remove shared inspirations.
Overview of how inspirations are categorized for easy browsing.
Viewing the Three Main Inspiration Tabs on the App - Learn how to explore inspirations directly from the app.
Explanation of how the system suggests related inspirations.
Viewing Related Inspirations on the App - Where and how to see recommended inspirations on the app.
How Are Related Inspirations Selected - Learn about the criteria used to match similar inspirations.
Discover ways to integrate and distribute inspirational ideas.
How to Access the Inspiration Library
You can access the Inspiration Library in two ways on the portal:
🔹 Method 1: Through the Operations Hub
1️⃣ Go to the Menu – Navigate to the left-side menu on the portal.
2️⃣ Select Operations Hub – Click on Operations Hub from the menu options.
3️⃣ Find Child Progress Section – Under the Tools section, locate Child Progress.
4️⃣ Open the Inspiration Library – Click on Inspiration Library to start exploring and sharing ideas!
🔹 Method 2: Through the Children Section
1️⃣ Go to the Menu – In the left-side menu, select Children.
2️⃣ Scroll in the Pop-Up Subcategory – Find Inspiration in the list.
3️⃣ Open the Inspiration Library – Clicking this will directly open the Inspiration Library page.
✨ Now you're ready to discover and contribute creative ideas! 🚀
Who Can Access and Delete Published Inspirations?
Access to published inspirations depends on the user's role and assigned permissions.
🔹 Company Owner
✅ Access:
Can view all inspirations (public and private) across all locations within their company.
Can create inspirations in any location within their company
✅ Deletion Rights:
Can delete any inspiration (public or private) that was issued within any of their company’s locations.
Cannot delete inspirations created by staff or users from other companies.
📌 Example: If an inspiration was published at any location within their company, the company owner has full authority to access and remove it, but they cannot delete inspirations from external companies.
🔹 Location Admin
✅ Access:
Can view all public inspirations.
Can view all private inspirations published in their assigned locations.
Can create inspirations for their assigned locations.
✅ Deletion Rights:
Can delete public and private inspirations that were created within their assigned locations by any user.
📌 Example: If a private inspiration was published in Location A, the admin of Location A can access and delete it, but they cannot delete inspirations from Location B.
🔹 Staff
🔹 With "Manage Inspirations" Permission
✅ Access:
Can view all public inspirations.
Can view private inspirations within their assigned locations.
Can create inspirations for their assigned locations.
✅ Deletion Rights:
Can delete only the public and private inspirations they personally published.
📌 Example: If a staff member creates a private inspiration, they can delete it, but they cannot remove inspirations published by other users.
🔹 With "Manage All Public Inspirations" Permission
✅ Access:
Can view all public inspirations.
Can view private inspirations within their assigned locations.
Can create inspirations for their assigned locations
✅ Deletion Rights:
Can delete all public and private inspirations issued within their assigned locations, even if they did not create them.
📌 Example: If a public inspiration was created in Location A, any staff with this permission in Location A can remove it, even if they didn’t create it.
Understanding the Three Main Tabs in the Inspiration Library
All authorized staff (who have permission to access inspirations) can view the following three tabs in the Inspiration Library:
1️⃣ Public 🌍
✅ What It Contains:
Displays all inspirations that have been shared publicly with all users across all companies using the Parent System.
Inspirations in this tab are accessible to any center enrolled in the system.
📌 Example: A creative sensory play activity shared by a center in New York can be viewed by a center in California or another country using Parent System.
✅ Use:
Helps discover new creative ideas from other centers.
Encourages collaboration and knowledge sharing across different locations and companies.
2️⃣ My Inspiration 📝
✅ What It Contains:
Displays all inspirations published by the logged-in user.
Includes both public and private inspirations that the user has personally created.
📌 Example: If a teacher creates a "Storytelling with Puppets" inspiration and marks it as private, it will appear in their "My Inspiration" tab, but only they will see it there.
🔹 Other authorized staff from the same center will see this private inspiration under the center’s tab instead, ensuring that private inspirations remain accessible only to those within the assigned center while remaining organized for the original creator.
✅ Use:
Allows users to quickly access, track, and manage their published inspirations.
3️⃣ [Center Name] 🏡
✅ What It Contains:
Displays all inspirations that have been published internally and publicly at the center.
These inspirations are only visible to authorized staff, admins, and company owners of the specific center.
Inspirations in this tab are not shared publicly but remain accessible within the organization.
📌 Example: If a center named "Bright Kids Academy" creates a weekly learning plan, it will be stored under the "Bright Kids Academy" tab, and only staff members from that center can access and use it.
✅ Use:
Helps centers keep internal inspirations private while allowing collaboration among staff members.
Ensures that location-specific inspirations are available only to relevant team members.
📌 Viewing the Three Main Inspiration Tabs on the App
To access and switch between the three main Inspiration Library tabs on the app, follow these steps:
1️⃣ Open the Inspiration Library – Navigate to the Inspiration Library from the app menu.
2️⃣ Default View: Public Inspirations – By default, the list will display all public inspirations.
3️⃣ Switch Tabs:
Click on "Public" (located at the top of the inspiration list).
A dropdown menu will appear.
Select the desired tab (Public, My Inspirations, or [Center Name]) to view inspirations specific to that category.
📌 Now you can easily browse inspirations based on their visibility and access level! 🚀
How to Create an Inspiration
Creating an inspiration in the Inspiration Library allows you to share creative ideas with others while organizing learning activities efficiently. Follow these steps to create and publish an inspiration.
Steps to Create an Inspiration (On the Portal)
1️⃣ Go to the Inspiration Library – Navigate to the Inspiration Library section on the portal.
2️⃣ Click "New Inspiration" – This will open the inspiration creation form, where you can enter details about your activity..
🔹 Steps to Create an Inspiration (On the App)
1️⃣ In the App Footer, click "Tools".
2️⃣ Select "Inspiration Library" from the menu.
3️⃣ Click the Orange "+" Icon located at the bottom right corner to start a new inspiration.
📌 From this point, the settings are the same as on the portal.
🔹 Selecting a Header Image
Choose one of the pre-designed header images that best matches the theme and activity of your inspiration.
New images cannot be uploaded—scroll through the available options and click "Select" to add the chosen image.
🔹 Next Steps
3️⃣ Enter an Inspiration Title – Provide a clear and descriptive title that reflects the activity.
📌 Example: Outdoor Sensory Adventure – Exploring Textures in Nature
4️⃣ Select the Age Range (in months) – Define the appropriate age group for the activity.
5️⃣ Choose Related Child Development Areas – Select from the predefined options (new categories cannot be added):
Communication & Language 🗣️ – Activities that encourage speaking, listening, and expression.
Creativity 🎨 – Activities that spark imagination and originality.
Express Arts and Design 🎭 – Focused on music, movement, and artistic expression.
Literacy 📖 – Supports early reading and writing development.
Mathematics 🔢 – Encourages counting, shapes, and logical thinking.
Personal, Social, and Emotional Development 💕 – Helps children build confidence, teamwork, and emotional awareness.
Physical Development 🤸♂️ – Activities that enhance motor skills, coordination, and movement.
Understanding the World 🌍 – Introduces science, nature, and cultural awareness.
📌 Example: If creating a storytelling activity, select Communication & Language + Express Arts and Design.
🔹 What You’ll Need (Materials & Tools)
✅ List of Previously Added Items & Tools – Browse and select items already available in the system.
✅ Adding New Items – If the needed tool or material is not in the list, simply type its name. If it does not exist, an option "Add Item" will appear in the dropdown. Click it to add the item to the list and select it as an option.
📌 Example: If you need textured fabric for a sensory play activity but it’s not in the list, simply type "Textured Fabric", select "Add Item", and it will be saved for future use.
🔹 Add a Description
Provide a detailed explanation of the inspiration, including:
Step-by-step instructions on how to conduct the activity.
Expected learning outcomes for children.
Tips for modifying the activity based on different age groups.
📌 Example:
"This sensory activity allows children to explore different textures found in nature, such as leaves, sand, and stones, while describing how they feel. It supports vocabulary development and sensory processing."
🔹 Upload Files, Images, Videos, and Documents
✅ Files (Documents & PDFs) – Upload written instructions, activity sheets, or guides to provide clear steps for the activity.
✅ Media (Images & Videos) – Add photos or videos to visually demonstrate the activity, making it easier for others to follow along.
📌 Example: If the inspiration involves a craft activity, upload step-by-step images or a short video tutorial to show how it’s done.
📌 Difference Between Portal & App
📱 On the App:
You have an extra option to capture a photo or video directly from your device.
Click the attachment field, then select "Capture Photo & Video" from the list.
This will open the camera or video recorder tool, allowing you to take a new photo or video and attach it immediately.
🔹 Choose Privacy Settings: Private or Public
🔹 Private Inspiration:
Select the first option (named after the current center) to keep the inspiration private.
Private inspirations do not appear in the public section but are stored in the center’s inspiration section for internal use.
🔹 Public Inspiration:
Select the second option ("Make it Public") to share it with all users.
Public inspirations remain saved under the center’s inspiration section for tracking purposes.
📌 Example: A center might keep daily lesson plans private while sharing creative play ideas publicly.
🔹 Publish the Inspiration
1️⃣ Click "Create" to publish the inspiration.
2️⃣ Important: Once published, inspirations cannot be edited—only deleted.
🚨 Note: If changes are needed, the only option is to delete and re-create the inspiration with the correct details.
What Does "Related Inspirations" Mean & How Are They Selected?
Related Inspirations are suggested inspirations that appear alongside a selected inspiration post to help users discover similar or relevant ideas based on the content they are viewing.
📌 Viewing Related Inspirations on the App
To explore Related Inspirations on the app:
1️⃣ Open an Inspiration Post – Navigate to and select the inspiration you want to view.
2️⃣ Scroll to the Lower End – At the bottom of the inspiration post, you’ll find a section displaying Related Inspirations.
3️⃣ Tap on a Suggested Inspiration – Click on any related inspiration to open and explore its details.
🔹 How Are Related Inspirations Selected?
Matching Child Development Areas – Inspirations that share the same selected development categories (e.g., Communication & Language, Creativity).
✅ Use & Benefit of Related Inspirations
✔ Encourages idea exploration by helping users find additional inspirations they might not have searched for.
✔ Saves time by automatically surfacing relevant inspirations instead of manually searching.
✔ Improves lesson planning by offering complementary activities that support the same learning goal.
📌 Example: If you are viewing an inspiration about "Nature Walk Scavenger Hunt" (categorized under Understanding the World & Physical Development), the Related Inspirations section might suggest:
"Outdoor Sensory Exploration" 🌿
"Leaf Art & Nature Collage" 🎨
"Bug Hunt Adventure" 🔍
How to Delete an Inspiration
Follow these steps to delete an inspiration from the Inspiration Library:
1️⃣ Locate the inspiration – Find the inspiration you want to delete under:
Public Inspirations (if it was shared publicly).
My Inspirations (if you created it).
[Center Name] Inspirations (if it was published internally within your assigned center).
2️⃣ Click the three-dot menu (⋮) – Located below the inspiration’s header image on the far right.
3️⃣ Select "Delete" – This will permanently remove the inspiration.
📌 Important:
🚨 If you do not see the "Delete" option, you may not have permission to delete inspirations created by other users.
✅ You can only delete inspirations that you personally created as long as you have permission to access and create inspirations.
📌 For more details on who is authorized to manage and delete inspirations, review the permissions section above
Interacting with Inspirations
Like any shared content, inspirations come with engagement tools to encourage interaction and discussion.
🔹 Ways to Engage with Inspirations
✅ Like an Inspiration ❤️
Users can show appreciation for an inspiration by clicking the heart-like icon visible on the inspiration post.
Use & Benefit: Helps highlight popular and useful inspirations, making it easier for others to discover engaging ideas.
✅ Leave a Comment 💬
Users with access can leave comments on inspirations when they open and read them.
The comment section is located at the end of the inspiration post.
Use & Benefit: Allows educators and staff to share insights, ask questions, or provide feedback on the inspiration.
✅ Attach Images & Documents 📎
Users can attach images or documents in the comments to share related materials or examples.
On the app, users can even take a real-time photo and attach it directly as a comment.
Use & Benefit: Encourages collaborative learning by allowing users to document their own experiences with the inspiration.
✅ Delete Own Comments & Attachments 🗑️
Only the user who posted a comment or attached a file can delete it.
🔹 How to Delete a Comment or Attachment:
1️⃣ Click the three-dot menu (⋮) next to the comment or media attachment.
2️⃣ Select "Delete" to remove the comment or file permanently.✅ Use & Benefit:
Allows users to maintain control over their own contributions.
Helps keep discussions relevant and organized.
Prevents clutter from outdated or unnecessary comments.
✅ Like Comments 👍
Readers can interact with comments by liking them, just like they do with the inspiration post itself.
Use & Benefit: Encourages engagement and highlights helpful or insightful discussions.
📌 Why This Matters
✔ Promotes collaboration and knowledge-sharing among staff.
✔ Provides a space for feedback and discussion on activity ideas.
✔ Helps centers discover the most engaging and effective inspirations.
📌 How Can Inspirations Be Used and Shared?
Inspirations can be shared and integrated into newsfeed posts to enhance engagement and provide structured activity ideas.
🔹 Sharing Inspirations in a Newsfeed Post
When creating a newsfeed post, there is an option to attach an inspiration to provide additional context, activity ideas, or learning experiences.
✅ How to Attach an Inspiration:
1️⃣ Create a Newsfeed Post – Begin writing a regular post.
2️⃣ Select the Inspiration Icon – A blue light bulb icon (Inspiration "bulb") is located at the end of the post creation screen, among other media and development attachment options.
3️⃣ Choose an Inspiration – Browse and select an existing public or private inspiration from the library.
4️⃣ Publish the Post – The post will now include the attached inspiration, making it easy for viewers to access and apply the idea.
🔹 Benefits of Sharing Inspirations in Posts
✔ Encourages collaboration by allowing staff to share structured activity ideas.
✔ Makes learning more engaging by linking posts to pre-developed educational content.
✔ Saves time by providing ready-to-use inspirations instead of creating new explanations.
✔ Enhances communication between educators and parents by offering clear activity insights.
🔹 Difference Between Regular vs. Dedicated Observation-Type Posts
✅ Regular Newsfeed Post – Used for general updates, announcements, and shared content.
✔ Inspirations can be attached to these posts to provide additional learning ideas or activity details.
❌ Dedicated Observation-Type Post – Designed for recording child observations and progress tracking.
✔ Inspirations cannot be attached here, as these posts are meant for individual assessments and documentation, not resource sharing.
📌 Example:
A daycare staff member wants to share an art activity inspiration with parents and colleagues.
🔹 They create a regular newsfeed post and attach the "Creative Finger Painting" inspiration, making it easy for others to access and try the activity.
🔹 However, if they are documenting a child’s progress in a dedicated observation-type post, they will not be able to attach the inspiration, as this post is focused on tracking individual developmental milestones rather than sharing general activity ideas.
📌 For structured child observations, use the observation-type post. For sharing creative ideas, use a regular newsfeed post with an attached inspiration!