This feature lets you easily create, edit, and delete posts to keep parents in the loop with all the exciting updates, upcoming events, and important announcements. Share daily highlights, cheerful reminders, and heartwarming moments—all in one place—through the app’s newsfeed. Keeping everyone connected has never been this simple or fun!
📲 An Easy Guide to Newsfeed Components
Keeping your daycare center's newsfeed organized and engaging has never been this simple! Here’s a quick breakdown of the key sections to help you stay connected and in the know:
🌟 All News Section
Think of this as your center-wide bulletin board!
Here, you’ll find all posts shared across the center—everything from updates and announcements to event highlights.
Perfect for administrators, managers, and anyone who likes to stay on top of everything happening at the center.
🎯 My News Section
Your news, your way!
This section is all about you—it filters posts relevant to your classrooms, groups, or ones specifically addressed to you.
Stay focused on what matters most to your role without sifting through unrelated updates.
✅ Pending Approval
Where posts get the final polish before going live!
Posts waiting for their moment in the spotlight will appear here.
If you’re a manager or authorized staff, you can approve, edit, or reject posts to keep communication accurate, clear, and consistent.
Bonus: You get to ensure all updates look their absolute best before parents and staff see them!
✍️ "Write Your Post" Section
This is where the magic happens!
The central text field is your go-to place to create and submit content, from important updates to fun highlights.
Designed to encourage active participation and meaningful engagement, it offers tools to:
Share updates, thoughts, or stories effortlessly.
Add photos, videos, or media to make posts more engaging and visual.
Use formatting options to add depth, structure, or a bit of flair to your content.
📝 1. Adding Children Observations
A favorite tool for educators and caregivers, this feature allows you to document observations about children's learning milestones, behaviors, or daily activities.
📸 2. Adding Media (Photos, Videos, Links, Documents)
Bring your posts to life by uploading photos, videos, links, or documents!
Photos and videos capture memorable moments, events, and daily activities, providing families and staff with a vivid window into the children's experiences.
Add links to direct parents and staff to external resources, newsletters, or other relevant content—keeping everyone informed and engaged.
Upload documents such as permission slips, schedules, or activity plans to share important information in a clear and organized way.
📹 3. Hosting Live Zoom Videos
Stay connected in real time with integrated live video sessions!
Use Zoom for:
Parent-teacher meetings.
Virtual events or activities.
Staff team collaboration.
You can schedule and notify participants about upcoming sessions, ensuring smooth coordination and active participation—no matter where everyone is.
💡 4. Adding Inspirations
Spark creativity and positivity by sharing motivational quotes, creative ideas, or thematic content.
Inspirations are perfect for:
Kicking off new projects or activities.
Highlighting your daycare’s educational values.
Brightening up the platform with a daily dose of encouragement.
📋 How to Create, Edit, Share, and Manage Posts
Purpose: To share exciting updates, important announcements, or anything worth celebrating with parents and staff in a fun, clear, and meaningful way.
📣 Steps to Create and Share a Newsfeed Post
Start Writing:
Ready to share? Click on "Write your post here" and start crafting your message
Choose the Right Tab:
Make sure you’re in the "Post" tab (not the "Observation" tab). This keeps everything smooth and ensures your message lands where it should!
Select the Author:
Decide who’s delivering the news:
Your own name—perfect for personal updates or messages.
A class name—ideal for class-specific shoutouts or updates.
The center name—great for center-wide news that everyone needs to see
Select the Location/Branch:
Managing multiple branches? Now you can easily share one post across all your locations with just a few clicks!Current Center: Keep things focused! Share your post with your current center to target updates to the right group.
Simply select your Current Center next to the recipient field on the left.
The available recipients in this case will include only the classrooms, groups, children, and staff members associated with your assigned rooms. You can tailor your post to the specific people who need to see it.
If you have permission to manage all classrooms within your current center, you can take it a step further by sharing your post with all parents, staff, and members of that branch in one go—no need for multiple posts! It’s an easy way to streamline your communication across the entire center.
All Locations: No need to create separate posts for each branch! If you're an admin or staff member who works across multiple locations, this feature is your time-saving powerhouse! Share one post with everyone, everywhere—effortlessly—saving you time and ensuring consistency across all locations.
Simply click "To All Locations" next to the recipient field on the left, and you're all set!
The available recipients in this case will be individual locations, and you can choose to share your post with all staff, children, parents, or a combination of these at the selected location.
If you work at all locations within the company, you can easily share one post with either all children/parents, staff, or both across every location.
Choose the Recipients:
Deciding who gets to see your post is key to ensuring the right people get the information they need! Here’s how you can tailor your audience:Click on the text box that says "Search for recipients" to open a dropdown list of available recipients and predefined channels. Based on your assigned rooms and groups, you will see a list of classrooms, groups, and individual staff members or children that you can choose from.
Alternatively, you can search directly for specific groups or individuals by typing their names or titles in the search bar.
Write Your Message:
Compose your update or announcement in the provided text box
Enhance Your Message:
Highlight any part of your text to access additional formatting options and take your message to the next level with these handy formatting tools such as
Create a List: Organize key details into bullet points or numbered lists to make your message easy to read and digest. Perfect for sharing updates, step-by-step instructions, or important reminders.
Add a Curving Effect: Give your text a playful and creative twist with a curving effect. It’s a fun way to make special announcements, highlight exciting news, or draw attention to important details.
Text Alignment: Adjust the alignment of your text to suit your message
Left Align: Aligns your text to the left, making it simple and readable.
Right Align: Aligns your text to the right for a sleek, modern look.
Bold: Use the Bold tool to make your text darker and heavier, ensuring it stands out and catches the reader's eye. Bold is great for emphasizing important words, headings, or phrases.
Example: "Remember to bring your permission slip by Friday!"
Attach Media or Files (Optional):
Make your post pop by adding visuals or important documents—here’s how:
Media: Click the attachment icon to include images or videos that bring your post to life. Perfect for sharing photos, highlights, or quick updates that grab attention.
Files: Attach documents like newsletters, schedules, or forms to keep everyone informed and organized.
Add a Google Meet Link (Optional):
Hosting a live meeting? Make it simple for everyone to join!
Click the red Google Meet icon next to the attachment button to effortlessly add a Google Meet link to your post. It’s a quick and easy way to ensure your audience has instant access to your virtual meeting.
Inspire with Predefined Content (Optional):
Need a little extra inspiration? ✨
Click the blue lightbulb icon to brighten up your post with a bit of inspiration! Choose from a variety of predefined content, including:
Public Inspirations: Motivational quotes or tips to elevate your message.
Staff-Sourced Inspirations: Ideas or creative gems contributed by your team to make your post shine.
These inspirations can be the perfect way to add an uplifting or thought-provoking touch to your post, making it even more engaging! 🌟
Add Professional Development Resources (Optional):
Enhance your post by incorporating educational frameworks, such as HDLH, to support children's growth in early learning environments.
Demonstrate your dedication to professional standards and evidence-based practices, helping build trust with families.
Please note, these development resources will not appear in the child's journey or detailed reports, as they are intended for professional development posts only.
Allow or Disable Comments:
Choose whether you want comments to be enabled on your post by toggling the blue icon next to the "Post" button.
By default, comments are turned off, but you can easily turn them on to encourage feedback and foster interaction from parents and staff.
Post Your Content Once Done:
When you're happy with your content, click the "Post" button to share it.
Depending on your permissions:
Your post will either be sent for review or published immediately.
Once posted, it will appear on your feed with an "Approved" or "Pending" status if awaiting approval. Otherwise, it will simply be published right away.
📚 Instructions to Create Development Posts
Development posts are designed to share valuable insights into a child's growth, milestones, and learning progress. These posts keep parents informed, engaged, and connected to their child's journey while fostering stronger communication between educators and families.
Overview
Creating a development post is similar to creating a regular post, but it comes with a few key differences to tailor the content specifically for developmental observations.
1. Start Your Post:
Select the “Observation” option next to the “Post” tab on the “Write Your Post” board.
Alternatively, click “Add Observation” under the text board section and begin writing in the provided text box.
2. Select Sender and Recipients
Post as Yourself:
Unlike general posts, development posts can only be shared as yourself.Select Recipients:
Unlike regular posts that offer predefined channels such as, classrooms, the entire center, or groups, development posts are shared with:An individual child or
A specific group of children within your assigned classrooms.
3. Write Your Review and Analysis:
Use the text box to provide detailed observations, insights, and analysis that offer meaningful context for the child’s development.
4. Attach Developmental or Professional Framework Links
Include educational framework links, such as How Does Learning Happen? (HDLH) or other developmental resources.
These links can be used to report a child's progress and milestones, offering parents and educators valuable insights into their growth.
Unlike regular posts, development notes shared in a dedicated post are recorded and updated in the child's development journey and detailed reporting. This ensures that observations contribute directly to tracking the child's progress and milestones over time.
⚡ Key Differences from Regular Posts:
No Videos or Live Meetings:
Development posts do not support videos or Google Meet links for live meetings. These features are reserved for announcements or general posts.
No Inspirations:
Unlike general posts, development posts do not include predefined inspiration content like quotes or tips.
Dedicated Tracking:
Development notes shared in these posts are recorded and updated in the child’s development journey and detailed reports.
Visibility:
Development posts do not appear in the general platform feed under “All News.”
Instead, they are visible under your personal posts in “My News” once published or approved.
🔄 Similarities with Regular Posts:
Posting and Review Options:
Development posts can be published directly or sent for review, depending on your permissions.
Save as Drafts:
Like regular posts, development posts can be saved as drafts for future editing, ensuring you have time to refine your observations before sharing.
Comment Settings:
You can enable or disable comments, offering flexibility to encourage engagement or maintain a focused, formal update.
Add Media or Documents:
You can attach images, documents, and files to development posts.
This allows you to include visual evidence, such as photos of activities, or important supporting documents like developmental checklists or reports.
Sharing Options:
Decide whether to share the post with parents or keep it internal for educators only.
By checking the “Don’t share with parents” option, you can ensure sensitive or professional observations remain within the educational team.
If an observation post was initially set to not be shared with the families of the intended children, this can be updated by staff with permission to review and send observations or by the company admin. Simply click the three dots on the relevant observation post and select "Unhide" to share it with families.
Once an observation has been shared with a parent, it cannot be undone.
📤 Predefined Recipients and Channels Breakdown
Here’s a closer look at the recipient options based on your access, making sure your posts land exactly where they need to:
Staff that Manage or Attend Specific Rooms 👩🏫🏫
You’re the glue that keeps everything running smoothly! If you’re assigned to specific classrooms, you can share posts effortlessly with the right groups—ensuring updates always reach the right people at the right time.
Classrooms:
When you’re managing or working in specific classrooms, you can fine-tune who receives your post. You have the flexibility to target the following options:Children Only: Perfect for when your message is directed specifically to the children in that classroom.
Treasure Island (Children only) – Sharing an exciting update about a fun group activity or milestone reached.
Staff Only: Ideal for sending important updates or reminders to staff assigned to a particular classroom.
Marshmallows (Staff only) – Sharing a schedule update, planning note, or staff-specific announcement.
Both Children and Staff: When the post applies to everyone in the classroom, this option ensures no one is left out.
Example: Treasure Island (Children and staff) – Announcing a special event like a classroom party or field trip update.
Groups:
Sometimes, you need to reach beyond classrooms and connect with specific groups. These might include age-based groups (e.g., toddlers or preschoolers) or activity-based groups (e.g., art club or story time groups). Just like classrooms, you can narrow down your audience:Children Only: Send messages directly to the children in that group.
Example: Little Explorers (Children only) – Highlighting a fun outdoor adventure or learning achievement.
Staff Only: Keep the group’s staff members in the loop with exclusive updates or instructions.
Example: Little Explorers (Staff only) – Sharing prep instructions for an upcoming group activity.
Both Children and Staff: When the message is relevant to everyone, this ensures both children and staff are included.
Example: Little Explorers (Children and staff) – Announcing an upcoming theme week or group celebration.
Staff Members:
Need to get a message out to specific staff members? No problem! You can easily select individual staff from your assigned classrooms, groups at the current location
Example: Sharing a quick reminder with Ms. Anabella about tomorrow’s field trip preparations.
Children:
You also have the option to target specific children from your assigned classrooms or groups. This is perfect for sharing personalized notes, achievements, or updates with families about an individual child’s progress.
Note: You can select multiple classrooms, groups, and individuals at once, making it easy to include everyone you need in a single post.
Managers and Admins—Make a Big Splash! 🌟:
In addition to your usual options to tailor posts to specific classrooms, groups, or individuals, you’ve got an extra power-up! If you’re managing all classrooms at a location or running the show as an admin, you can effortlessly share posts with the entire center in one go.
This feature is perfect for delivering center-wide announcements, updates, or celebrations—ensuring that everyone stays informed with just one post.
Here’s Your List:
👩💼 Admins:
All Individual Classrooms: Choose whether to include all children, all staff, or both within the selected classrooms—or save time by sharing your post with all classrooms at once.
Example: Posting a new classroom schedule that applies to every classroom in the center.
Specific Center Examples:
Butterflies (Staff only) – Sharing an update for staff assigned to the Butterflies room.
Marshmallows (Staff only) – Sending an important reminder for staff in the Marshmallows room.
Channels for Combined Classrooms:
For channels that combine all classrooms within the same location, the channel will be named after the location name, with "Center" beneath it to indicate it applies to the entire center.Example: Happy Kiddos Nursery (Children and staff) – Center
All Individual Groups: Decide whether to include all children, all staff, or both within selected groups.
Example: Sharing an update about an upcoming field trip or family fundraiser event with multiple groups at once.
All Individual Staff: Easily target specific staff members across all classrooms and groups to share important updates or reminders.
Example: Sending a meeting reminder for all staff across the center.
All Individual Children: Share updates directly with specific children or their families across all rooms.
Example: Sending out a personalized progress update to all parents, such as sharing a child's recent milestones, achievements, or activities.
👩🏫 Staff:
All Individual Classrooms: Choose whether to include all children, all staff, or both within the selected classrooms—or share your post with all classrooms assigned to you at once.
Example: Communicating a new classroom activity, such as "Next week, we’re starting our gardening project—please bring in small pots or seeds!" You can easily send these updates to all classrooms or specific ones you manage at once.
Likewise, the channel that combine classrooms within the same location will be named after the location name, with "Center" beneath it.
Assigned Groups Only: Focus your message on the groups you manage. Decide whether to include all children, all staff, or both.
Example: Sharing a group-specific schedule update for an art club or toddler group with multiple groups at once.
All Individual Staff: Easily target specific staff members within your classrooms to send out tailored messages or reminders.
Example: Sending a staff-only reminder about an upcoming team meeting or policy change.
All Individual Children: Share updates directly with specific children or their families within all classrooms you manage.
Example: Communicating a special achievement or milestone with parents and families.
Now That’s What We Call Communication Made Easy! 🚀
With these options, you can be sure your messages are clear, direct, and reach the right people at the right time. Whether you're managing a single classroom or the entire center, it’s all about making communication as smooth as possible. 🌟
📂🔑 Save and Access Posts as Drafts
Not ready to share your observation just yet? No problem! You can easily save your post as a draft for later.
Simply click the arrow next to the purple "Post" button and select "Save as Draft" from the dropdown menu. This allows you to revisit, refine, and perfect your post before publishing it.
🔓 Access Your Saved Drafts
Your saved drafts are always just a click away! Whenever you initiate a new post or observation message, you’ll see them displayed on the right side of the board as gray icons with a pen symbol.
To continue editing or posting a draft:
Simply click on the pen icon, and a list of all your saved drafts will appear to the right.Where to find your drafts:
Look under "Posts" for regular saved posts.
Scroll to "Observations" for any saved observational drafts.
Your drafts are neatly organized and ready for you to pick up right where you left off! ✍️
✏️🗑️ Edit and Delete a Post
Managing your posts is quick and simple with built-in options to edit or delete. Once a post is published, you can make changes to correct errors, add details, or update the content as needed 👏
To Edit or Delete a Regular Post:
1. Locate the Post:
Find the post you want to manage:
Look for it in your feed or under "My News."
Note: You can only edit or delete content that you created, unless:
You are an admin.
You have broader permissions, such as "Edit/Delete Newsfeed Posts", which allow you to manage posts created by other staff members.
2. Edit or Delete the Post:
Click the three dots in the top-right corner of the post.
Select either "Edit" or "Delete."
Key Considerations:
All aspects of the post can be modified, except saving it as a draft after publication.
Once published, posts can only be updated or deleted.
Approval Process for Edits:
If you do not have permission for direct posting, any edits made to a post will automatically resend it for review and approval from an authorized member. This ensures oversight and accountability for all changes made.
To Edit or Delete Observation Posts
If you're an admin or have the necessary permissions to review and approve "Review and Send Observation" posts, you have the ability to manage them.
To Edit or Delete an Observation Post:
Locate the Observation Post you want to manage.
Click the three dots in the top-right corner of the post.
Choose either "Edit" or "Delete" based on your needs.
Note: Only those with admin rights or specific permissions can edit or delete these posts.
📝 Steps to Approve or Reject Posts:
Both regular posts and observation posts can be sent for review before they are published.
For posts under review, admins or staff with the appropriate permissions can take the following actions: edit and approve, approve, or reject. Here is how:
✔️❌ Approve or Reject Posts:
Go to the Newsfeed Section
Navigate to the Newsfeed.View Pending Posts
Under the "All News" or "My News" dropdown, select "Pending Approval" to view posts that are awaiting review.Choose the Post to Manage
Select the post you want to manage. You can then choose to:Approve the post (with an option to edit it if needed).
Reject the post. If rejecting, you will be prompted to provide a justification before confirming or canceling the process.
Once a post is rejected, the author will receive a notification under the notification bell. They can click on the notification to view the rejected post and review the feedback.
Alternatively, the author can navigate to the Newsfeed section under "My News", where all their posts will be clearly marked as "Approved" or "Rejected". For rejected posts, they can click the red information icon on the far right of the post to see the reasoning behind the rejection
✅🔍 Steps to Approve or Reject an Observation:
Observations sent for review can be managed by staff with permission to review and send observations, or by admins. Once an observation is submitted for review, authorized staff members will receive a notification under the notification bell, which will take them directly to the post when clicked.
Approve and Send:
If the observation meets expectations and is ready for sharing, you can approve it and send it forward.Request Changes:
If the observation needs revisions, you can add a comment explaining what updates or clarifications are required. The author will be notified via email and an alert in their Notifications section. They can click the notification to access the post and make the necessary changes.Edit Before Approving:
Alternatively, to access pending observation posts:
Go to Tools and select Child Development.
Adjust the filter settings as follows to review only pending posts:
Set Type to "Staff Observations."
Set Status to "Pending Review."
Select a specific staff member or choose "All" to view all posts.
Click Filter to apply the changes.
Select and click on any pending post to review it.
ℹ️ For Further Explanation:
For more details about permissions related to different posting behaviors and settings, please refer to the relevant article [Understanding Permissions and Setup for Sharing Posts and Observations]
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