The Newsfeed feature is your ultimate communication tool, allowing you to effortlessly create, edit, and delete posts to keep parents engaged and informed. Share exciting updates, upcoming events, daily highlights, and heartwarming moments—all in one place. Keeping everyone connected has never been simpler or more enjoyable!
Whether you’re managing tasks from your desk or multitasking on the go, the Newsfeed is available on both the portal and the mobile app, offering incredible flexibility and ease. It’s like carrying your entire communication board in your pocket, empowering you to stay connected anytime, anywhere.
We understand that navigating a feature across two platforms might seem daunting, but don’t worry—we’ve got you covered! This article will guide you through the key differences (they are not many 🤏) and similarities between using Newsfeed on the portal and the mobile app, ensuring you unlock its full potential regardless of your preferred platform.
🖥️ On the Portal: Ideal for bulk updates, scheduling posts in advance, and attaching detailed documents or event flyers.
📱 On the App: Perfect for quick updates, instantly sharing photos, or sending reminders on the go.
By the end of this guide, you’ll be ready to leverage the Newsfeed feature to boost communication, build trust, and create a sense of community for both parents and educators. Let’s get started! 🚀
Table of Contents for Newsfeed Article
An overview of the key components of the Newsfeed, providing users with the foundational knowledge to navigate and use the tool effectively.
🌟 All News Section
Provides access to all posts within the organization, allowing users to manage and view content shared across the entire network.🎯 My News Section
Displays a personalized feed, showcasing relevant posts tailored to the user's role and interests.✅ Pending Approval
Manages posts that are waiting for approval before publication, ensuring content is reviewed and validated before being shared.✍️ Write Your Post Section
The space for drafting and formatting posts, offering tools to create compelling messages for various recipients.📝 1. Adding Children Observations
Enables the inclusion of detailed observations about children’s activities and progress, keeping parents and staff informed.📸 2. Adding Media (Photos, Videos, Links, Documents)
Allows the addition of photos, videos, links, and documents to posts, enhancing engagement and providing richer context.📹 3. Hosting Live Zoom Videos
Provides the ability to host live Zoom sessions directly through the Newsfeed, facilitating real-time communication with parents and staff.💡 4. Adding Inspirations
Offers a way to share inspiring messages or content to encourage positive engagement within the community.
This section teaches you how to manage the full lifecycle of posts, from creation to sharing and editing.
Steps to Create and Share a Newsfeed Post
This section walks you through the process of creating and sharing posts, helping you understand each step involved from the creation to the publication of your message.How to Start
Learn how to initiate a post, setting the foundation for effective communication within the Newsfeed.Select Post Author
Understand how to assign a post author, a key part of maintaining proper attribution and accountability for content shared.Select and Manage Location
This section helps you choose the appropriate location for your post, ensuring it reaches the correct audience within your organization.Choose the Recipients of the Post
Learn how to select the recipients for your post, ensuring your message reaches the intended audience, whether it's specific groups or everyone.How to Write the Post Message
This section guides you through composing a clear and engaging post message, helping you communicate effectively with your audience.Enhance Your Message Delivery
Learn strategies to improve the delivery of your message, ensuring it resonates with readers and encourages interaction.Attach Media or Files (Optional)
This section teaches you how to enrich your post with media such as images, videos, and documents to make it more dynamic and informative.Add a Google Meet Link to Posts (Optional)
Discover how to add a Google Meet link to your posts for seamless virtual meetings or discussions with your recipients.How to Add Inspirations with Predefined Content (Optional)
Learn how to incorporate inspiring quotes or content into your posts, adding value and uplifting your audience.How to Add Professional Development Resources (Optional)
This section provides insights into adding valuable professional development resources to your posts, promoting growth and learning within your organization.Allow or Disable Comments on Your Post
Learn how to control the comment settings for your post, giving you the flexibility to manage feedback and interactions.Submit the Post
This section covers the final step of submitting your post, ensuring it’s shared and visible to the intended recipients.
Understand the process of creating Development Posts and their specific uses for sharing professional or developmental content.
Step 1: Start Your Post
Learn how to begin crafting your Development Post, setting the foundation for the content that follows.On the Portal
A guide for users to create Development Posts directly from the portal, with clear instructions on how to proceed.On the App
Follow this guide to create a Development Post using the app, ensuring you have full access to the same functionalities on mobile.Selecting Sender and Recipients for Development Posts
Learn how to select the appropriate sender and recipients for your Development Post, ensuring the message reaches the right audience.Attach Developmental or Professional Framework Links for Dev Post
Explore how to attach relevant frameworks and resources to your Development Post, enhancing the educational value of the content.Steps to Write Development Review and Schedule the Next Steps
Follow the steps for composing your Development Post, ensuring all key points are clearly communicated and organized.What Does the Next Steps on the Development Post Creator Mean
Understand the “Next Steps” section and how it assists in tracking progress or managing follow-up actions for your Development Post.How to Schedule Next Steps on the Development Post
Learn how to schedule follow-up actions for your Development Post, ensuring that any necessary next steps are organized and timely.
Understand the various sharing options for observations and how to manage who can view these posts within the platform.
Learn about the fundamental differences between observations and regular posts, and how these distinctions affect sharing and viewing.
Explore the commonalities between observations and regular posts, helping you understand when and how to use them similarly.
Learn how to save posts as drafts and access them later for further editing, allowing you to complete posts when ready.
Save on Portal
Follow the steps for saving posts as drafts directly from the portal, ensuring your progress is saved and can be edited later.Save on App
Save drafts while using the app, with the ability to edit or finish your posts later directly from your mobile device.🔓 Access Your Saved Drafts
Understand how to access your saved drafts on both the portal and the app, so you can resume editing posts at any time.On the Portal
Learn how to find and access saved drafts on the portal, making it easy to manage your posts within the platform.On the App
Discover how to access your saved drafts from the app, ensuring you can make changes or finalize posts anytime on the go.How to Edit or Post a Saved Draft
This section guides you through the process of editing or posting a draft, enabling you to finalize your saved content when ready.Where to Find the Draft of Either Observation or Regular Posts
Learn where to locate your drafts, whether they’re regular posts or observations, so you can access and continue editing them.
This section explains how to edit or delete regular posts, providing you with the steps to modify or remove content as needed.
How to Edit or Delete a Regular Post
Learn the process of editing or deleting posts, including how to make necessary changes or permanently remove content from your feed.Approval Process for Edits
Understand the approval workflow for editing posts, ensuring any modifications to content go through the appropriate review process.
Understand the step-by-step process for approving or rejecting posts, ensuring that content meets the organization’s guidelines before being published.
Approve or Reject Posts
Learn the actions required to approve or reject posts, including the tools available to finalize decisions on post submissions
Learn the process for approving or rejecting observation posts, ensuring they are reviewed and either published or returned for changes.
Access Pending Observation Posts
Understand how to access observation posts that are waiting for approval, allowing you to review and take action on pending content.Filter Settings for Observation Posts Awaiting Review
Learn how to use filter settings to manage and find observation posts that are awaiting review, making the approval process more efficient.Approve or Request Changes to Observation Posts Set for Review
Discover how to approve or request changes to observation posts, allowing you to maintain control over content quality and accuracy.
Understand how to engage with your audience in real-time through live interactions on the Newsfeed, offering a dynamic communication experience
Commenting and Reacting to Newsfeed Posts
Learn how to comment and react to posts, fostering engagement and encouraging discussions within your community.How to comment and Upload Images/ Files to the Comment Section
Discover how to enhance your comments by uploading images and files, providing richer context and more engaging interactions.How to Delete Content
Understand the process of deleting content, whether it's a comment or media, and how to maintain control over the information shared.Delete Comments
Learn how to delete comments from your posts, allowing you to manage feedback and ensure content remains relevant.Delete Media
This section covers the process of removing media files from your posts, ensuring your content stays current and appropriate.
Who Can Delete Comments
Understand who has the authority to delete comments and media, ensuring only authorized users can remove feedback or content.Track Your Post Engagement
Learn how to track the engagement on your posts, helping you analyze how your content is being interacted with and assess its impact.
📲 An Easy Guide to Newsfeed Components
Keeping your daycare center's newsfeed organized and engaging has never been this simple! Here’s a quick breakdown of the key sections to help you stay connected and in the know:
🌟 All News Section
Think of this as your center-wide bulletin board!
Here, you’ll find all posts shared across the center—everything from updates and announcements to event highlights.
Perfect for administrators, managers, and anyone who likes to stay on top of everything happening at the center.
🎯 My News Section
Your news, your way!
This section is all about you—it filters posts relevant to your classrooms, groups, or ones specifically addressed to you.
Stay focused on what matters most to your role without sifting through unrelated updates.
✅ Pending Approval
Where posts get the final polish before going live!
Posts waiting for their moment in the spotlight will appear here.
If you’re a manager or authorized staff, you can approve, edit, or reject posts to keep communication accurate, clear, and consistent.
Bonus: You get to ensure all updates look their absolute best before parents and staff see them!
✍️ "Write Your Post" Section
This is where the magic happens!
The central text field is your go-to place to create and submit content, from important updates to fun highlights.
Designed to encourage active participation and meaningful engagement, it offers tools to:
Share updates, thoughts, or stories effortlessly.
Add photos, videos, or media to make posts more engaging and visual.
Use formatting options to add depth, structure, or a bit of flair to your content.
📝 1. Adding Children Observations
A favorite tool for educators and caregivers, this feature allows you to document observations about children's learning milestones, behaviors, or daily activities.
📸 2. Adding Media (Photos, Videos, Links, Documents)
Bring your posts to life by uploading photos, videos, links, or documents!
Photos and videos capture memorable moments, events, and daily activities, providing families and staff with a vivid window into the children's experiences.
Add links to direct parents and staff to external resources, newsletters, or other relevant content—keeping everyone informed and engaged.
Upload documents such as permission slips, schedules, or activity plans to share important information in a clear and organized way.
📹 3. Hosting Live Zoom Videos
Stay connected in real time with integrated live video sessions!
Use Zoom for:
Parent-teacher meetings.
Virtual events or activities.
Staff team collaboration.
You can schedule and notify participants about upcoming sessions, ensuring smooth coordination and active participation—no matter where everyone is.
💡 4. Adding Inspirations
Spark creativity and positivity by sharing motivational quotes, creative ideas, or thematic content.
Inspirations are perfect for:
Kicking off new projects or activities.
Highlighting your daycare’s educational values.
Brightening up the platform with a daily dose of encouragement.
📋 How to Create, Edit, Share, and Manage Posts
Purpose: To share exciting updates, important announcements, or anything worth celebrating with parents and staff in a fun, clear, and meaningful way.
📌 Dive into the Newsfeed: First Stop—The Portal!
Getting to the Newsfeed on the portal is simple and seamless! Here's how:
🔑 Login to the Portal: Use your credentials to access your Parent account on any device and browser.
📰 Locate the Newsfeed Section: From the dashboard, head to the left-hand menu and select Newsfeed (look for the familiar newspaper icon 📰).
✨ Explore and Engage: Once there, you can start creating posts, scheduling updates, or viewing what’s already been shared with parents and staff.
📱 Next Stop: We’ll explore how to access the Newsfeed from the mobile app—it’s just as easy and perfect for on-the-go updates!
🚀 Power Up the Parent App and Log In with Your Credentials!
📲 Navigate to the bottom row, and look to the far left—that’s where you’ll find the Newsfeed section ready to keep you connected and in the loop!
🟠Click the vibrant orange plus (+) icon to get started.
📋 Choose to create a regular post —whatever suits your needs!
💡 Does this board look familiar? Hint: It’s all your powerful tools, thoughtfully condensed into a sleek, pocket-sized screen.
Ready to Spark Creativity?
📣 Steps to Create and Share a Newsfeed Post
And this is where the app and portal join forces for seamless communication! 💥🤖
Start Writing: ✍️
Click on "Write your post here" and begin crafting your message—it's as easy as that!Choose the Right Tab: 📑
Make sure you're in the "Post" tab (not the "Observation" section). This keeps everything smooth and ensures your message lands exactly where it should!Select the Author: 📝
Decide who’s delivering the news:
Your own name—perfect for personal updates or messages.
Class name—ideal for class-specific shoutouts or updates.
Center name—great for center-wide news that everyone needs to see.
Select the Location/Branch: 📍
Managing multiple branches? Great news! You can now share a single post across all your locations with just a few clicks. Here’s how it works and what to keep in mind:
Current Center 🏢
Want to target updates to a specific group at your current location? This is your go-to option!
How to use it: 🔍
Simply select "Current Center" next to the recipient field on the left.Who will see your post? 🔔
Your available recipients will include classrooms, groups, children, and staff members tied to your assigned rooms. This means you can personalize your communication to reach the right people without any confusion.🎯 Example: Sending out a reminder for a classroom activity? Share it with the specific classroom involved to ensure only relevant parents and staff see the update.
Bonus for permissions: 🔐
If you have the authority to manage all classrooms within your center, you can take things up a notch by sharing your post with all parents, staff, and members of that branch in one go. No need to create multiple posts—streamline your communication effortlessly!
All Locations 🌐
Need to broadcast a message across all your locations? This feature is a time-saving powerhouse for owners or staff managing multiple locations.
How to use it: ⏬
Click "To All Locations" next to the recipient field on the left, and you're ready to share your message with everyone, everywhere.Who will see your post? 🔔
This option allows you to select recipients channels across all locations, including children, staff, or a combination of both groups.Important Note: ⚠
This feature is only available to staff managing multiple locations. It’s not accessible to staff operating at a single center.
Posts can be tailored to reach specific groups across multiple branches.
🎯 Example: Have an exciting company-wide announcement or a seasonal greeting? Share it with all staff and parents to ensure everyone stays connected and informed.
Important Considerations ❗
Switching Between "Current Location" and "All Locations" 🔄
If you switch from "Current Location" to "All Locations" (or vice versa), any content added to the post—such as inspirations, development links, or reception area details—will be discarded.
Why does this happen? 🤔
Switching changes the context of the post, and these elements are often tied to specific location settings. Resetting the content ensures it remains relevant to the selected option and avoids mismatches or errors.🎯 Example: If you’ve included a location-specific inspiration link and then switch to "All Locations," the link will be removed to keep the post applicable across all branches.
Development Links for "All Locations" Posts 📂
When sharing a post with "All Locations," you won’t be able to add development links. The section will not appear because these links are typically specific to individual centers and may not apply universally.
🎯 Example: Development plans for one branch might not be relevant to another, so this option is disabled to maintain clarity and consistency across your communication.
Why It Matters ✅
By tailoring posts based on location and ensuring content stays relevant, you’re creating a better experience for your audience. Whether you’re sharing a classroom update or a company-wide announcement, these tools make communication easy, effective, and professional.
Got questions? Let us know—we’re here to help you make the most of this feature!
Choose the Recipients: 🎯
Customize your audience:
Use the "Search for recipients" dropdown to select specific groups, classrooms, staff, or children.
Alternatively, search for individuals or groups directly by typing in the search bar.
Write Your Message: 🖊️
Compose your update or announcement in the provided text box
Enhance Your Message Like a Pro!✨
On the Portal: Highlight any part of your text to access formatting tools and elevate your message with just a few clicks.
On the App: These formatting tools are conveniently visible on the board, ready to use at your fingertips.
🔧 Let’s dive into these tools and discover how they can transform your text into something truly engaging:
📋 Create a List:
Organize key details into bullet points or numbered lists, making your message clear and easy to follow. This is perfect for updates, step-by-step instructions, or important reminders.🎨 Add a Curving Effect:
Give your text a playful and creative twist with a curving effect. It’s a fantastic way to make special announcements, highlight exciting news, or draw attention to key details in style.🖍️ Text Alignment Options:
Left Align: Keeps your text clean, simple, and highly readable.
Right Align: Offers a sleek, modern look to give your message a unique touch.
💪 Bold:
Make your text darker and heavier to emphasize key points or important sections. Use bold for headlines, critical updates, or anything you want to pop!
Example: "Remember to bring your permission slip by Friday!"
With these tools, your messages will not only inform but also captivate! 🎉
📎 Attach Media or Files (Optional):
Click the attachment icon to make your post stand out by adding eye-catching visuals or must-have documents. Here's how:
🖼️ Media: upload images or videos that bring your message to life. Ideal for sharing memorable moments, quick updates, or highlights that grab attention!
📄 Files: Attach important documents like newsletters, schedules, or forms to keep parents and staff informed and organized.
📅 Add a Google Meet Link (Optional):
Hosting a live meeting? Make it hassle-free for everyone to join!
🎥 Click the Red Google Meet Icon: Locate this icon next to the attachment button.
Effortlessly Add the Link: With one click, your virtual meeting link is seamlessly included in your post.
It's the quickest way to ensure your audience has instant access to join your session—saving time and keeping communication smooth! 🚀
💡 Inspire with Predefined Content (Optional):
Need a touch of creativity or a spark of inspiration? ✨
Tap the Blue Lightbulb Icon: Brighten up your post with preloaded inspirations designed to make your message stand out.
Choose Your Source of Inspiration:
Public Inspirations: Uplifting quotes, motivational tips, or thoughtful messages to elevate your post.
Staff-Sourced Inspirations: Unique ideas and creative gems shared by your team to add a personal and relatable touch.
These inspirations are perfect for adding a heartwarming or thought-provoking element to your post, ensuring it captures attention and leaves a lasting impact! 🌟
📚 Add Professional Development Resources (Optional):
Enhance your posts with meaningful educational frameworks like HDLH (How Does Learning Happen?) to demonstrate your commitment to nurturing children’s growth and development.
Why Add Professional Development Resources?
🌟 Showcase Professional Standards: Highlight your dedication to evidence-based practices and build trust with families.
💡 Inspire Educators: Equip your team with tools and insights to elevate the quality of learning experiences.
📚How to Add Resources: Ready to Level Up Your Posts?
1️⃣ Tap the Purple Link Icon 💜
On the app: Find this icon at the far right of the screen’s bottom row.
On the portal: the resources link is located right next to the blue "Inspiration" lightbulb icon.
Think of this as your gateway to embedding professional expertise into your posts!
2️⃣ Select a Framework 🧩:
Choose an educational framework—like HDLH—to align your message with powerful early childhood education principles.3️⃣ Pick a Category 🗂️:
Explore categories like Belonging to find relevant statements that you can highlight in your post.4️⃣ Add to Your Post ✍️:
With a simple click, seamlessly integrate these statements into your post, giving it purpose and educational value.Important Note:
These resources are designed for professional development purposes only. They will not appear in the child’s journey or detailed reports—they’re exclusively for enriching your staff’s knowledge and fostering expertise!
💬 Allow or Disable Comments:
Decide if you want to open the floor for interaction! Here's how:
Toggle the Blue Icon: Located next to the "Post" button, this handy switch lets you enable or disable comments on your post.
Default Setting: Comments are turned off by default, keeping things focused and streamlined.
Encourage Feedback: With just one click, you can turn comments on to invite questions, feedback, and engagement from parents and staff.
💡 Pro Tip: Enabling comments can spark meaningful conversations and help foster a stronger sense of community within your center!
🎨✨ Ready, Set, Post!
You've crafted your perfect update—now it's time to share it with your center!
🖱️ On the Portal: Simply click "Post" to share your update in the Newsfeed.
📱 On the App: Tap "Next" in the top right corner, then select "Post" from the pop-up menu at the bottom. It's that easy!
Your update is now ready to be shared in just a few clicks, connecting your team and keeping everyone informed.
🔒 What Happens Next?
Approval Process: If your post requires approval, it will appear as "Pending" on your "My News" feed until reviewed.
Instant Publishing: If you have permission to publish directly, your post will go live immediately.
✅ After Posting: Once approved, your post will display an "Approved" status. Pending posts will remain tagged as "Pending" until reviewed.
No matter the process, your message is on its way to keeping everyone in the loop and connected! 🌐
📚 Start Your Journey: Creating Development Posts
Development posts are all about sharing the exciting milestones and learning progress of the children in your care. These posts keep parents in the loop, help build stronger connections, and ensure everyone’s part of the child’s growth journey!
🌱 Overview: What’s Different About Development Posts?
Creating a development post is just like making a regular post, with a few key tweaks to focus on the child’s development and milestones. Let’s break it down!
✍️ Step 1: Start Your Post
On the Portal:
Log in to the Parent Portal using your credentials on any device and browser.
From the dashboard, head to the left-hand menu and select Newsfeed.
Once you’re in the Newsfeed, click on the bright orange plus (+) icon to get started.
Now, select the “Observation” tab on top the “Post” button on the “Write Your Post” board.
On the App:
Open the app and log in to your Parent Portal account.
Look for the Newsfeed section in the dashboard.
Hit the plus (+) icon to kick off a new post and choose “Observation” as your post type.
👤 Step 2: Select Sender and Recipients
Post as Yourself:
Unlike regular posts, development posts must be shared as yourself—it’s all about those personal, meaningful updates.
Choose Your Recipients:
Development posts aren’t shared through predefined channels like classrooms or the entire center. Instead, you can share them with:
An individual child 👶: Perfect for those special one-on-one updates.
A specific group of children 👧👦: Share insights with a small group within your assigned classrooms.
🔗Step 3: Attach Developmental or Professional Framework Links
Include Framework Links:
Don’t forget to attach key educational framework links, such as How Does Learning Happen? (HDLH) or other valuable developmental resources. These links help provide a clearer picture of a child's progress.📚✨
Why It Matters:
These links allow you to document a child's milestones and development, giving parents and educators meaningful insights into their growth journey. 🌱
Track Progress Over Time:
Unlike regular posts, development notes are recorded and updated in the child’s development journey, allowing you to track their progress and milestones continuously! 📊🗓️
✍️ Step 4: Write Your Review and Schedule the Next Steps
📜 Write Your Review:
Use the Write Your Message section to reflect on the child’s progress.
Summarize their achievements, skills demonstrated, and areas of growth.
Don’t forget to schedule the "Next Steps" to guide their continued development.
🚀 What Does "Next Steps" Mean?
"Next Steps" refers to the planned actions, goals, or strategies to support the child’s ongoing growth and learning. It outlines what educators, parents, or caregivers will focus on to help the child advance in their developmental journey.
Examples of "Next Steps"
🧩 Skill Reinforcement:
Encourage more opportunities for fine motor skill activities, like puzzles or threading beads, to build coordination.🎯 New Challenges:
Introduce basic counting games to further the child’s interest in numbers.💡 Supportive Strategies:
Use visual aids or prompts to help the child better express their emotions or needs.🤝 Collaborative Goals:
Work with parents to integrate similar activities at home, ensuring consistency between daycare and home learning.📈 Milestone Preparation:
Prepare the child for the next stage of learning, such as transitioning from recognizing letters to forming simple words.
🌟 Why "Next Steps" Matters
✅ Proactive Development: Ensures a structured approach to the child’s growth.
🗺️ Clear Roadmap: Provides clarity for educators and parents on how to support the child.
🤝 Collaboration: Fosters teamwork between daycare staff and families, creating a unified strategy.
🎉 Celebrates Individuality: Highlights a commitment to the child’s unique progress and tailored attention.
Schedule Next steps
A date is added for "Next Steps" to provide structure, accountability, and clarity for both educators and parents. Here's why it's important:
How to Schedule a Date for "Next Steps"
Navigate to the "Next Steps" section.
Locate the default date next to the "Next Steps" line.
Click on the date to open the calendar.
Select a new date by clicking on your preferred day from the calendar.
💡 Pro Tip: Choose a realistic date that allows enough time for progress while ensuring regular follow-ups to track milestones effectively.
🌟 Reasons for Adding a Date to "Next Steps"
📅 Clear Timeline:
A specific date ensures everyone knows when the planned actions will begin or should be completed, making the process time-bound and focused.
🎯 Measurable Progress:
Setting a date allows educators to track the child’s progress against a defined timeframe, ensuring developmental goals are monitored effectively.
🤝 Collaboration and Consistency:
Parents and caregivers can align their efforts at home with the daycare’s schedule, creating a unified approach to support the child’s growth.
✅ Accountability:
Dates hold both educators and caregivers accountable for following through on the outlined goals and strategies.
📈 Goal Setting:
Time-bound next steps motivate everyone involved to stay proactive in supporting the child’s developmental journey.
🔄 Regular Reviews:
Dates provide a reference point for revisiting goals, evaluating progress, and adjusting strategies if needed.
🔒 Sharing Options for Observations:
Decide whether to share the post with parents or keep it internal for educators only.
Select the “Don’t share with parents” option to ensure sensitive or professional observations stay within the educational team.
🛠️ Need to update sharing permissions?
If an observation wasn’t shared with families initially, staff with the "Review and Send" permission, institution admin, or the owner can change this later.
Simply click the three dots on the post and select “Unhide” to share it with families.
🚫 Note:
Once a post has been shared with parents, you can hide it again by editing the post and deselecting the "Share with Parents" option—provided you have the necessary permissions to manage observations.
🛠️ Key Differences between Observation and Regular Posts
🎥 No Videos or Live Meetings:
Development posts do not support videos or Google Meet links for live meetings. These features are reserved for announcements or general posts.💬 No Inspirations:
Unlike general posts, development posts skip predefined inspiration content like quotes or tips, maintaining a professional and focused tone.📈 Dedicated Tracking:
Observations in development posts are recorded directly in the child’s development journey and detailed reports, providing continuous insight into their progress.👁️ Visibility:
Development posts don’t appear in the general platform feed under “All News.”
Instead, they’re housed under “My News” for personal access once published or approved.
🔄 Similarities with Regular Posts
📬 Posting and Review Options:
Development posts can be published directly or sent for review, depending on your permissions.
📝 Save as Drafts:
Like regular posts, you can save development posts as drafts, allowing time to refine observations before sharing.
💭 Comment Settings:
Enable or disable comments to tailor engagement—great for fostering collaboration or keeping updates formal.
📎 Add Media or Documents:
Attach images, documents, or files to provide visual evidence like photos of activities or supporting documents, such as developmental checklists or reports.
📂🔑 Save and Access Posts as Drafts
Not quite ready to share your observation yet? No worries! You can save your post as a draft and revisit it later to fine-tune before publishing. ✨
Here’s how:
On the Portal
Click the arrow next to the purple "Post" button.
From the dropdown menu, select "Save as Draft". 💻✏️
On the App
Click Next, then select Save Draft from the dropdown. 📱💾
This allows you to revisit, refine, and perfect your post before publishing it.
🔓 Access Your Saved Drafts
Your saved drafts are always just a click away! Whether you're using the portal or the app, you can easily access your drafts and pick up where you left off. ✨
On the Portal:
Navigate to the Newsfeed and initiate a New Post to start crafting your message.
Saved Drafts: Look to the right side of the board, where drafts are displayed as gray icons with a pen symbol. Simply click on any draft to continue editing or finalize it for posting.
On the App:
Navigate to the Newsfeed: Click on the + icon and select New Post to start crafting your message.
Saved drafts are indicated by the same gray pen icon, but they’re located between the inspiration blue light bulb and development links ( e.g. HDLH) icons below the screen.
✍️ Continue Editing or Posting a Draft
To edit or post your draft:
Simply click on the pen icon to bring up a list of all your saved drafts.
Deleting Unwanted Drafts:
You can also delete any drafts you no longer need directly from this list.
Where to Find Your Drafts for Each Posting Type
Regular Posts:
Navigate to the "Posts" section on the New Message Board to access saved drafts for regular posts.
Observational Posts:
Head to the "Observations" creation board to locate any drafts saved under observations.
Your drafts are neatly organized and ready for you to pick up right where you left off! ✍️
✏️🗑️ Edit and Delete a Post
Managing your posts is a breeze with built-in options to edit or delete. Whether you’re correcting a typo, adding new details, or updating the content, here’s how you can take charge of your published posts. 👏
How to Edit or Delete a Regular Post:
1️⃣ Locate the Post:
On both the app and the portal, go to the Newsfeed section.
Find the post under "My News" or search for it directly.
📝 Important Note:
You can only edit or delete content that you created unless:
You are the owner
You are the location admin.
You are a staff, but have broader permissions, such as "Edit/Delete Newsfeed Posts", allowing you to manage posts created by other staff members.
2️⃣ Edit or Delete the Post:
Tap the three dots in the top-right corner of the post.
Select either "Edit" to make changes or "Delete" to remove the post.
🔑 Key Considerations:
Editable Areas:
You can update any part of the post, but you cannot save it as a draft after it’s been published.
✅ Approval Process for Edits:
If you do not have permission for direct posting:
Any edits will automatically be resent for review and approval by an authorized member.
This ensures accountability and oversight for all changes made.
Take control of your Newsfeed with ease! 🎯
✏️🗑️ To Edit or Delete Observation Posts
If you're the owner, an institution admin, or have the necessary permissions to review and approve "Review and Send Observation" posts, you can manage them with ease.
🛠️ Steps to Edit or Delete an Observation Post:
Locate the Post:
On both the app and the portal, head to the Newsfeed section.
Find the observation post you want to manage under "My News"
Manage the Post:
Tap or click the three dots in the top-right corner of the post.
Select either "Edit" or "Delete", depending on your needs.
Editing Rules:
All aspects of the post can be changed.
🚫 Note:
Only users with admin rights or specific permissions can edit or delete observation posts.
📝 Steps to Approve or Reject Posts:
Both regular posts and observation posts can be sent for review before they are published.
For posts under review, admins or staff with the appropriate permissions can take the following actions: edit and approve, approve, or reject. Here is how:
✔️❌ Approve or Reject Posts:
on both the app and portal Go to the Newsfeed Section
View Pending Posts
Under the "All News" or "My News" dropdown, select "Pending Approval" to view posts that are awaiting review.Choose the Post to Manage
Select the post you want to manage. You can then choose to:Approve the post (with an option to edit it if needed).
Reject the post. If rejecting, you will be prompted to provide a justification before confirming or canceling the process
Once a post is rejected, the author will receive a notification under the notification bell. They can click on the notification to view the rejected post and review the feedback.
Alternatively, the author can navigate to the Newsfeed section under "My News", where all their posts will be clearly marked as "Approved" or "Rejected". For rejected posts, they can click the red information icon on the far right of the post to see the reasoning behind the rejection
✅⛹️ Steps to Approve or Reject an Observation
Observations sent for review can be managed by staff with review permissions or admins. When an observation is submitted for review, authorized staff receive a notification under the notification bell 🔔 (in both the app and the portal). Clicking the notification will take you directly to the post for review.
📋 Access Pending Observation Posts
On the Portal
Go to Tools 🛠️ (left column).
Select Child Development 🧒.
On the App
Tap Tools 🛠️ (9-dot square icon in the footer, next to the gear ⚙️).
Select Child Development 🧒.
🔍 Filter Settings for Pending Posts
To review only pending posts, adjust the filters as follows
Set Type to Staff Observations 📝.
Set Status to Pending Review ⏳.
Choose a staff member or select All to view all posts.
Click Filter 🔄 to apply the changes.
📊 Review Pending Posts
After filtering, select a pending post to review.
Follow the steps above to:
✅ Approve the post.
📝 Request changes.
✏️ Edit before approving.
✅ Approve or Request Changes
1. Approve and Send
🟢 Approve: If the observation meets expectations and is ready for sharing:
Click Approve ✅ to send it forward.
2. Request Changes
📝 Request Changes: If revisions are needed:
Add a comment explaining the required updates or clarifications.
The author will receive:
📧 An email notification.
🔔 An alert in their Notifications section.
The author can click the notification to access and update the post.
3. Edit Before Approving
✏️ Edit Before Approving: If you prefer to make edits directly:
Edit the text and make adjustments.
Click Update, then:
Approve the post ✅.
Or send it back 🟠 for further changes.
4. Add a Comment
💬 Add a Comment: To provide feedback:
Click Comment 💬.
Enter your suggestions or updates in the comment box.
Send the comment to notify the author.
📊 Review Pending Posts
After filtering, select a pending post to review.
Follow the steps above to:
✅ Approve the post.
📝 Request changes.
✏️ Edit before approving.
Managing observations is simple and efficient with these steps. Whether you're on the app or portal, you’re all set to keep things running smoothly! 🌟
🌟 Newsfeed Live Interactions: A Dynamic Experience
Welcome to the Newsfeed—a buzzing hub of activity designed to keep everyone connected and engaged! Whether you’re sharing a milestone, reacting to a post, or tagging a cherished moment, the Newsfeed brings it all to life. Let’s dive into the exciting features that make this space so dynamic and interactive. 🌈
🗨️ Commenting and Reacting
💬 Comments that Spark Conversations:
Jump into the discussion by leaving comments on posts. Whether it’s sharing feedback, asking a question, or celebrating a moment, your voice adds to the vibrant dialogue.
❤️ React with a Red Heart:
Show your appreciation for a post by pressing the red heart icon. It’s a quick and easy way to let others know you loved their update or announcement!
📎 File and Image Uploads
Bring your comments to life with multimedia!
Share Visuals: Upload images or files to add context and excitement to your comments.
Foster Engagement: Other users can react to your uploads with a ❤️, making interactions more fun and meaningful.
Accessibility: All uploaded files and images are downloadable by participants, ensuring easy access to shared resources.
Control Your Content: Need to tidy up? You can delete comments or attachments anytime, giving you full control over your contributions.
💡 How to Add Comments and Upload Files
💬 Join the Conversation
Jump in and share your thoughts!
Navigate to the post and scroll to its comment section.
Click on the "Write a comment" field to start typing your feedback, questions, or ideas.
📎 Make Your Comment Unforgettable
Add some personality with visuals!
Tap the media and file attachment icon (📎) next to the comment box.
Select your best visuals—upload files or images from your device to make your comment pop.
✨ Pro Tip: A picture’s worth a thousand words! Use images or files to share your story, clarify your points, or just add some flair. 🎨📁
📸🎥 Capture the Moment (App Exclusive!)
Turn moments into memories—live and direct!
On the app, tap the camera icon (first to the left of the comment box) to activate your camera.
Snap a photo or record a video on the spot—perfect for celebrating milestones, sharing highlights, or capturing fun moments!
How to Delete Content
Deleting or editing a Comment or file 💬
Locate the comment you want to delete.
Click the menu icon (three dots) next to the comment.
Select Delete or edit and confirm your action.
Deleting Files or Images 📎
Find the file or image you wish to remove.
Tap the menu icon (three dots) associated with the file/image.
Choose Delete and confirm to remove it from the post.
Who Can Delete or edit a comment?
🛠️ Authorized Users:
Original Poster: The person who posted the comment or uploaded the file/image can delete or edit it at any time.
Institution Admin/Owner: Admins or owners of the institution can delete any comment or media in the Newsfeed.
Authorized Staff: Staff with the permission 'Delete users' Comments on the Newsfeed' can also delete comments or media from both other staff and parents.
👁️ How Popular is a Post?
Staff and managers can see how popular or liked a post is by viewing the eye icon below each post, which shows the total number of views.
📋 Check Post Recipients:
You can also check who has received a specific post:
On the Portal: Click below the author's name, where the recipient channel or individual recipients are mentioned.
On the App: The recipient list is located next to the eye icon, making it easy to track engagement.
ℹ️ For Further Explanation
For more details about permissions related to different posting behaviors and settings, please refer to the relevant article: [Understanding Permissions and Setup for Sharing Posts and Observations]
For detailed information about recipient channels, refer to the article: [Understanding Recipient Channels: Newsfeed and Messages].