Sessions are the building blocks of your daycare’s daily routine, representing time-based services or activities designed to engage and meet the needs of children throughout the day. By setting up session products, you can create structured periods for learning, play, and care, ensuring your offerings are both well-organized and easy to manage
📖 Table of Contents
A step-by-step guide to setting up a new session.
How to Access the Session Configuration and Management Tab – Navigate to the session settings for creation and management.
How to Create a New Session – Instructions to start a new session setup.
Add a Session Name – Define a clear and identifiable name for the session.
Define Session Pricing – Set up pricing details and structure for the session.
Setting Availability of the Session – Configure session availability on specific weekdays based on the schedule and capacity.
Configure Time Settings – Adjust time settings to match session time availability.
Steps to Create a Session
Follow these steps to create a session under Product Management:
🛠️ Access the Session Tab:
Navigate to Product Management and select the Session tab on the left panel.
📋 View Existing Sessions:
The first thing you’ll see is a list of existing sessions (if any have already been created).
➕ Create a New Session:
Click the New Session button located in the top-right corner of the list.
From here, you can start setting up the details for your new session. Let’s build something amazing! 🚀
Once you’ve clicked New Session, follow these steps to complete the setup:
🖊️ Session Details:
Name:
Provide a clear and practical name for the session, such as:
"🌅 Morning Care" (for morning care services).
"📚 Homework Helpers" (for after-school tutoring or study sessions).
"🎨 Creative Adventures" (for arts and crafts or creative playtime).
💵 Pricing Rate:
Choose a pricing method based on the nature of the session and the needs of parents:
1️⃣ Per Session:
🕒 Ideal For: One-time or irregular attendance, such as holiday camps, extracurricular activities, or workshops.
💡 Example: A Cooking Class Session charged at $20 per session, allowing parents to book only when their child attends.
2️⃣ Hourly:
⏰ Ideal For: Drop-in care or flexible scheduling needs, such as occasional daycare or babysitting.
💡 Example: A Drop-In Play Session priced at $10/hour, offering precise billing for the actual duration the child stays.
3️⃣ Monthly:
📆 Ideal For: Consistent, long-term attendance like full-time daycare or ongoing classes.
💡 Example: A Full-Day Preschool Program priced at $1,000 per month, offering predictable and all-inclusive care costs.
💵 Add Pricing:
Enter the price based on the selected rate—either per session, hourly, or monthly.
Per Session: Specify the cost for a single session (e.g., $20 per session).
Hourly: Set the hourly rate (e.g., $10/hour).
Monthly: Define the monthly fee for consistent attendance (e.g., $1,000/month).
🛎️ Add Ad-Hoc Pricing:
Ad-Hoc pricing allows you to set a flexible, on-demand price that can be adjusted as needed for unique or one-time scenarios.
Example : Charging $50 for a one-time holiday activity that isn’t part of regular session plans.
🛠️ Ideal Usability:
🎉 Special Events or Programs:
For activities outside the regular schedule, such as holiday camps or field trips.
⏳ Late or Emergency Care:
Charge an ad-hoc rate if a child stays beyond their scheduled time (e.g., extra hours).
🧑🏫 Custom Requests:
For additional services not included in standard plans, such as one-on-one tutoring or special meals.
📌 Set Availability:
Define the session’s availability and ensure that at least one day is selected.
🔄 Flexible Timing (Optional):
Enable flexible timing for sessions where start and end times can vary based on need.
Benefits:
Accommodates unique schedules.
Provides convenience for parents with irregular routines.
⚙️ Configure Time Settings:
🕔 Single Time for All Days:
Steps:
Click the time slot next to "All Days".
Either select a time from the dropdown menu or input a time directly.
⏳ Custom Timing for Each Day:
Steps:
Click the time slot next to each specific day.
Either select a time from the dropdown menu or input a time directly for each operating day.
Unchecking Days for Session Availability
Uncheck the Days: Uncheck the box next to the day(s) where the session is not applicable.
Visual Indicator: The corresponding day’s record will be grayed out, indicating that it is unavailable.
